🛠️Settings

The Settings section allows administrators to manage core organizational configurations, user access, and general preferences within TeamTrace.

Organisation

Step 1: Click on Settings from the navigation bar.

Step 2: Next, click on Organisation.

Step 3: From here, you need to fill in the Organisation Details.

Step 4: Once done, hover on to Organisation Workdays and Leaves. Set it up as per your preference.

Step 5: Finally, click on Save.

Productivity

Provides tools to monitor, record, and manage employee work efficiency, including features such as screenshot tracking, idle timeout, application usage, and manual time entry.

Screenshot Frequency

Defines how often the system captures automatic screenshots during active work sessions. You can filter this using either Department, Project, or both.

Screenshot Policy

Specifies organizational rules regarding when and how screenshots are taken, stored, and monitored. You can also filter users based on their department.

The Policy Types are as follows:

• No Screenshot: Disables automatic screenshot capture during work sessions.

• Blur Screenshot: Captures screenshots with content blurred for privacy.

• Normal Screenshot: Captures standard and unaltered screenshots at defined intervals

• Normal + Head shot: Captures both the active screen and a webcam snapshot of the user simultaneously.

Delete Screenshot

Grants permission to remove captured screenshots from the system when required by the respective user. You can also filter users based on their department.

Note: If a screenshot is deleted, the corresponding timestamp or duration for that workday will also be excluded from the total working hours.

Idle Timeout

Automatically detects inactivity and marks the user idle after a defined duration. You can also filter users based on their department.

Idle Timeout Policy

If this toggle button is checked, the timer will stop immediately when the user is idle. It will not ask whether the user was working or was on a break.

Application Tracking

Monitors applications used by employees to measure productivity and usage patterns, if the toggle button is checked.

Manual Time Entry

Allows users to record working hours manually when automatic tracking is not feasible. Check the toggle button to turn the feature on or off.

Security

Provides controls to safeguard organizational data and regulate employee device usage within TeamTrace.

Website Blocking

Restricts access to unauthorized or non-work-related websites. You need to filter users based on their department and select the website list from the dropdown menu.

USB Blocking

Prevents the use of external USB devices to secure data from unauthorized transfer. You can also filter users based on their department.

Silent Tracking

Monitors user activity in the background without visible prompts or notifications.

• There are two options available:

Track from Device Start to Stop: Monitors user activity continuously from system startup until shutdown.

Track Only Specific Hours: Records user activity exclusively within the predefined working hours.

Tracker Restrictions

Defines rules and limitations on how the activity tracker operates for specific users or departments.

• Filter by People – Restrict tracker rules to selected individual users only.

• Filter by Department – Apply tracker rules across all users within a specific department.

Toggle Options:

• Allow Stop Tracker – Grants users permission to manually stop the tracker during their session.

• Allow Close Tracker – Grants users permission to completely close the tracker application on their device.

Integrations

Enables connecting TeamTrace with third-party applications for improved collaboration and workflow.

Currently, Slack integration is available to receive updates and notifications directly within Slack channels.